EPF and ESI Registration

Employee State Insurance Corporation or ESIC is a self-financing social security and health insurance scheme which provides medical benefit, sickness benefit, maternity benefit, disablement benefit and various other benefits such as funeral expenses, free supply of physical aids etc. to the employees and their family.

Units or Establishments that have 10 or more employees, drawing the wages of up to Rs.21,000 a month are required to be registered for ESIC under the ESI Act 1948. The benefits provided by the scheme are funded from the contributions raised from covered employees and their employers at the fixed percentage of wages. At present, covered employees contribute 1.75% of the wages to the ESIC and covered employers contribute 4.75% of the wages, payable to their employees. The state government also contribute 1/8th share cost of medical benefit. ESI Registration is done

All Establishments and Factories employing more than 10 employees are required to mandatorily apply for ESI registration within 15 days of the ESI Act, 1948 becoming applicable to them. ESI Registration can be done through Monitrix in Delhi NCR, Mumbai, Bengaluru, Chennai and other Indian cities.


Choose ESI Registration because :

  • Provides complete medical care to employees
  • Includes employee’s dependants also
  • Mandatory for units with >10 employees


Documents required to obtain EPF and ESI Registration

  Memorandum and Articles of Association/Partnership Deed/Trust Deed depending on the entity that is applying for registration

  Photocopy of certificate of Commencement of production and/or Registration No. of CST/ST (or GST once it becomes applicable)

  Address Proof: Latest Rent receipt of the premises you are occupying indicating the capacity in which the premises are occupied, if applicable.

  Evidence in support of the date of commencement of production/business/first sale (e.g. Copy of First Invoice)

  Registration Certificate or Licence issued under Shops and Establishment Acts or Factories Act.

  Latest building Tax/Property Tax receipt (Photocopy)

  Copy of PAN Card

  Month wise employment position, salary etc.

  Copy of bank statement

Advantage of ESI REGISTRATION

  • Shops
  • Hotels or restaurants not having any manufacturing activity, but only providing service.
  • Cinemas
  • Roadside Motor Transport Establishments
  • News paper establishments
  • Private Educational Institutions and Medical Institutions

Key Points

  • ESI

    Employee's State Insurance Corporation(ESI) is a self-financing social security and health insurance scheme for Indian workers. The scheme provides Employees with a comprehensive Social Security Scheme for protecting the employees during sickness, injury or disability.

  • ESI Contribution

    ESI contributions must be made by the employer for all employees having a salary of less than Rs.21,000 per month. The employer must contribute 4.75% and employee must contribute 1.75% of the wages for ESI.

  • ESI Benefits

    Employee's State Insurance Corporation(ESI) is a self-ESI provides employees registered the scheme with a host of medical and sickness benefits. Employees registered under the scheme can avail medical facilities and are also entitled for sick pay benefits.

  • Continued Compliance

    Organizations under ESI coverage must file annual return showing the changes if any during the preceding year. Return of contributions enclosing copy of all ESI contributions paid must be submitted once every six months.

  • ESI Registration

    ESI Registration for Employers having more than 10 employees. The Employer must contribute 4.75% of the Employees wages towards ESI. Once, registered the organization is allotted a 17 digit unique identification code.

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STEPS FOR ESIC REGISTRATION

  • Step 1 :-

    Establishmentsor Factoriesmust get themselves registered within 15 days of the Act becoming applicable to them by submitting an Employer’s Registration Form (Form-01) to the relevant Regional Office.

  • Step 2 :-

    A 17-digit identification number called the Code number will be provided which must be used in all Correspondence relating to the Scheme. Form 3 (Return on Declaration) must also be submitted along with Form 1.

  • Step 3 :-

    At the time of joining the insurable employment, employees are required to fill in aDeclaration Form (Form1) and submit two copies of a family photo to the employer, which must be submitted to the relevant ESI Branch Office by his employer.

  • Step 4 :-

    The employee will then be allotted an insurance number for the purpose of his identification under the scheme.

  • Step 5 :-

    The employees will also be issued a temporary identity card for availing medical benefit for him/herself and his/her family for a duration of three months.

  • Step 6 :-

    Thereafter, he will be provided with a permanent photo identity card. A person once registered need not register again when there is a change of employment. The same registration can be transferred from one employment to another.

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